Coal India Launches Digital Signing Portal for Third Party Sampling Agreements
Overview
On 17.07.2026, Coal India Limited (CIL) issued an official notice (Ref. No.: CIL/QC/ED(QM)/2026/28) introducing a digital signing facility for the Third Party Sampling Agreement (TPSA). Coal consumers can now complete and execute their tripartite sampling agreements entirely online through a dedicated web portal, doing away with physical paperwork and manual courier delays.
The portal was created and developed by the System Department of Coal India Limited to centralize the creation, review, approval, tracking, and signing of agreements between coal companies, sampling agencies, and buyers.
Key Benefits of the Digital TPSA Portal
• Quick and Easy Signing: Sign agreements digitally from anywhere without physical stamping or hand delivery.
• Faster Turnaround Time: Cuts execution time from weeks to just a few clicks.
• 100% Paperless Process: Eliminates physical paper handling and supports eco-friendly business operations.
• Live Status Tracking: Track the exact stage of your agreement review and approval in real time directly on your dashboard.
How to Access the Portal
Consumers can access the portal using either of the following routes:
• Direct URL: https://tpsa.coalindia.in/login
• CIL Website: Visit www.coalindia.in and navigate to Quick Links → Digital TPSA Portal.
Step-by-Step Registration & Login Guide for Customers
First-time users must complete a one-time onboarding workflow before logging in:
Step 1: Start Registration
• Go to the portal login page and click on "New Customer Registration".
Step 2: SAP Identity Verification
• Enter your Customer Code, PAN Number, and GST Number exactly as registered in the CIL SAP/ERP database.
• Click "Verify & Load Profile".
• The system checks the details against CIL ERP and sends an OTP to your registered official email address.
• Note: If your registered email ID is not updated in the CIL ERP, get it updated with the respective subsidiary coal company first.
• Once verified, review your pre-filled organization name and address, then click "Continue to Email Verification".
Step 3: Login Email Verification
• Enter the official email address you want to use for login and future system notifications.
• Click "Send OTP".
• Enter the OTP received (up to 3 verification attempts allowed) and click "Verify Email".
Step 4: Profile Details & Authorization Letter
• Enter the name and designation of the authorized signatory.
• Upload the formal Authorization Letter / Board Resolution confirming the person’s legal power to sign the Third Party Sampling Agreement.
Step 5: Access Dashboard & Detailed Manual
• Once submitted and verified, log in using your registered credentials.
• The portal dashboard provides real-time tracking, along with a downloadable, comprehensive post-login user manual.
Official Notice & Distribution Details
• Issuing Authority: Signed on July 17, 2026, by the Executive Director (Quality Management), Coal India Limited HQ, Kolkata (Coal Bhawan, Premises No. 04-MAR, Plot No. AF-III, Action Area-1A, New Town, Rajarhat, Kolkata – 700156).
• Support Contact: For any technical questions or portal issues, consumers can reach out directly via email to gc.cil@coalindia.in.
• Commercial Clarification: While the signing mechanism is digital via the portal, the actual commercial finalization and operational coordination of the agreement must still be pursued with the respective coal company and third-party sampling agencies.
• Subsidiary Circulation: The General Manager (System), CIL was instructed to host the notice on the main CIL website, and copies were sent to the General Managers (QC) of all seven operating subsidiaries—BCCL, ECL, CCL, NCL, SECL, MCL, and WCL—for prominent display on their respective portals.
Action Steps for Coal Consumers
• Audit CIL ERP Records: Confirm that your company’s Customer Code, PAN, GSTIN, and authorized email ID match the current master data with your supply subsidiaries.
• Prepare Signatory Documentation: Get your corporate authorization letter or board resolution signed and scanned so you can complete Step 4 without delays.
• Register Early: Complete the one-time registration ahead of time so your team is ready to digitally sign sampling agreements as soon as new coal allocations or FSA tranches are confirmed.